> For the complete documentation index, see [llms.txt](https://docs.powerall.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.powerall.app/en/accounts-payable/purchase-invoices.md).

# Purchase invoices

The invoices you receive from your suppliers can be entered in Powerall to track costs and reclaim VAT. To enter an invoice, start in the inbox on the dashboard **Accounts payable**.

There are two ways to add invoices to the inbox:

{% stepper %}
{% step %}

### Manually

Click the button **Add** to add an invoice. After adding, you can attach your PDF file by dragging the file to the right side of the screen. If you have enabled automatic invoice recognition, the invoice will be recognized automatically and the found fields will already be filled in.
{% endstep %}

{% step %}

### Via email

In the drop-down menu under the [action buttons](/en/general/interface.md#actieknoppen) you will find the button '**Add via email**'. Here you can set an alias to which you can email your invoices. You create an address here that always ends with '@inbox.powerall.app'. You choose the part before the @ yourself. Of course, it must not already be in use by another customer.

To prevent anyone from just sending emails to your invoice inbox, you must first add up to 5 email addresses from which you can send the invoices. It is not intended that you give this email address directly to your suppliers. To automatically forward emails to your inbox, you can create a rule in Outlook, for example.

Forwarded emails usually appear in the inbox within a few seconds. You may need to refresh the page. Tip: if you select multiple emails in Outlook, you can send them to the inbox all at once. The different emails are then added as attachments. Powerall reads these attachments individually again.
{% endstep %}
{% endstepper %}

## Booking

When booking an invoice, you enter the amounts and VAT and choose which general ledger account you want the costs on. Through the detailed view you can also split the invoice over multiple accounts. If there is a UBL file with the invoice, the lines from the invoice are also copied over.

## Approval

You may first want to have invoices approved by someone else. On the tab **To be approved** you will find the invoices that have not yet been approved. If an invoice has not yet been approved, it will not be included when creating a payment batch.


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